Kia ora e te whanau
The MENZA AGM will be held on the 18th July at Newlands College at 3pm and will be live-streamed. If you would like to attend the AGM and/or workshops (1.30-2.30pm, also to be live-streamed) please RSVP here (for catering purposes and ZOOM links, which will be available for the AGM and both workshops).
Due to a recent resignation of a Board member, the MENZA Board at the time of the AGM will have five elected Board members and three co-opted Board members, however, the MENZA Constitution states that we should have nine elected members to be on the board, therefore we will need to have an election.
In regards to electing Board members, the MENZA constitution states the following:
The period during which voting may take place in elections for the Board shall be determined by the Board and shall include the day of the Annual General Meeting. Where distance voting is to occur the period shall begin not more than fourteen and not less than seven days prior to an Annual General Meeting.
Nominations for Board members as defined in 7(a)(i) shall be forwarded in writing to the Secretary no less than twenty-eight days prior to the date at which voting begins.
(c) Each nomination shall incorporate the signatures of a proposer and a seconder who must both be then current financial members and shall be also signed by the nominee signifying acceptance of the nomination. In the event of there being fewer written nominations received by the due date than the number of Board members allowed for in 7 (a) (i) above, further nominations may be sought by a committee set up by the Board for this purpose and called the Nominating Committee.
I would like to put forward to the members that we vote to fill the four vacant positions on the board. Currently, the three co-opted members on the board are Charlotte Nicklin, Christian McDonald and Makaira Waugh. They have indicated that they would like to continue their time on the board and put themselves forward to be elected onto the MENZA Board.
As we have three MENZA members putting themselves forward to be on the Board we are seeking at least one other member to put themselves forward. If there are more than four members seeking a position on the board, an election will be held. As the Chair, I would like that position to be elected at the AGM. This means that for this election, the time frames to elect new board members will be different to the constitution.
I propose the following dates:
- 8th June: Nominations close for the four vacant positions on the Board. Click here for a nomination form.
- 10th June: Information regarding the nominations will be sent out to MENZA members. Online voting will open.
- 16th June: Online voting closes
- 18th June: At the AGM, members in attendance will vote. Both online and in-person votes will be counted. The new members elected to the Board will be announced.
If any members object to this process can you please email email@example.com before the 8th of June 2020. We will then follow the process that is outlined in the Constitution. If you would like to discuss the process further or are interested in joining the MENZA board please email me directly at: firstname.lastname@example.org.
RSVP for AGM&workshops and ZOOM links
MENZA Board Nomination Form